Community Building

Events Hosting Handbook for Slack Communities

Muskaan Sethi
Published / 
January 18, 2023

Isn’t it intimidating to organise an event from beginning to end?

It entails collaborating with many stakeholders, organising every detail, and ensuring everything go without a hitch.

However, it need not be a pain. The correct platforms, like Slack, can make managing events simple and quick.

Here comes the never-ending HOW in your mind!!

Let’s cater to it then:Slack provides several tools that may be used to organise your event.  Reminders for the event polls to determine public opinion, and even questionnaires to collect feedback from attendance may all be readily put up. With these elements, you can ensure that your event goes well and that you live up to the expectations of your guests.

With Magic, managing events from start to finish can be a breeze.

Gone are the days when organizing an event for your team was complicated, time-consuming and brought about a lot of stress. With the Events feature on Slack, tasks are now more straightforward and stress-free! This feature allows users to schedule events, track RSVPs and easily communicate event updates with all members.

With this new functionality, you can quickly create, organise, and participate in events within your online community. makes it simple to connect and interact with other members in real time, whether a single session or a multi-session event.

What to anticipate from the Events feature is as follows:

Creating Events: With Magic’s Events feature, you can easily create events with a few clicks. You decide when and where the event will take place, who the attendees are, and how long the event will last. This information is automatically compiled into an event and sent out in-app to notify everyone invited.

Inviting Guests: Once you’ve created an event, you can invite guests to join in the fun. In the invitation, you can enter a guest’s details, and they will be notified quickly.

Tracking RSVPs and Sending Reminders: Once the RSVP responses start, you can track them according to various timezones. No more countless spreadsheets or dozens of emails – all the information you need is located in one place!

Delivering a Successful Event: With the Events feature on Magic, you don’t have to worry about keeping up with various changes and updates. Simply make the change, and the Events feature will take care of the rest.

If you’re planning an outstanding event, these features will definitely help, but what else would you require there?

Guide to planning a successful event…

Do you want to ensure the success of an event you're arranging on Slack?

Here are some pointers to assist you:

Clearly state your objectives: What do you want to achieve with this event? By clearly understanding your objectives, you can plan an event that lives up to your expectations.

Select the appropriate format: Would hosting a live event fit your needs more than hosting a pre-recorded event? When selecting a format, keep in mind the objectives of your event and the target audience.

Invite suitable people: Make sure to extend invitations to those who will find your event attractive. Use tailored messages and unique invites to spread the word and promote attendance.Promote the event: Use social media, Slack channels, and other communication channels to publicise your event and generate interest in it.Plan B: Since technology may be unexpected, it's always a good idea to have a fallback strategy. Create a backup plan so you can easily change course if necessary.

You may successfully organise a Slack event that entertains and engages your audience by using these ways.

Execute your event like a pro!!!

Setting the stage is crucial in the first place. To do this, establish a channel for your event and personalise it with a banner and emojis to give it a unique flair. This will boost attendance' engagement by making them feel unique and part of the event.

Next, maintain order by utilising threads to keep the discussion orderly and make it simple for participants to access information and stay current. The agenda tool helps you keep your event on track and ensure all relevant issues are covered.

Engage your audience and promote involvement if you want your event to succeed. Make the event feel participatory by using polls and emoji reactions. Throughout the event, communicate with guests by asking them questions.

Remember to follow up with participants after the event to express gratitude for their participation and seek any feedback. You may use this to enhance subsequent events and maintain audience interest.

Maintain the ‘after-event’ charm!!

Ever got that “reached?” text from a close one after you leave for home?

That gives you a heads-up that the person genuinely cares.

Similarly, when the event is concluded- one must always:

  1. Reach out with appreciation to the speakers, hosts, attendees, and every other person who was a part of it.
  2. Ask for honest feedback and try to improve.
  3. Create buzz all over the internet and mention highlights to gain more audience.

Organising an online event is no small feat. Planning, promoting, and executing an event requires a lot of hard work, dedication, and keen wit! Take a breather – You’ve put in a significant amount of effort in the run-up to the event and the event itself; it’s essential to take some time to relax, reflect on the event and be proud of your achievement.

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